How to Stop Duplicate Emails in Outlook 2011 for Mac

Are you tired of dealing with duplicate emails in your Outlook 2011 for Mac mailbox? You're not alone! Duplicate emails can be frustrating, especially when they're cluttering up your inbox and making it difficult to find the important messages. In this article, we'll show you a step-by-step guide on how to stop duplicate emails from clogging up your Outlook 2011 for Mac account.

Method 1: Sort Emails by Subject, Received Time, Sender, and Attachments

The first method involves sorting all emails in a mail folder by subject, received time, sender, and attachments. This will help you identify duplicate emails more easily. Here's how to do it:

1. Open Outlook 2011 for Mac and select the email folder that contains the duplicate emails.

2. Click on the 'View' menu and select 'Arrange By' > 'Custom'.

3. In the 'Arrange By' dialog box, click on the 'Subject' button and then click on the 'Received Time' button.

4. Next, click on the 'Sender' button and then the 'Attachments' button.

5. Click on the 'OK' button to apply the changes.

Once you've sorted your emails, manually pick out the duplicate emails and delete them. This method may take some time, especially if you have a large number of emails in your folder.

Method 2: Use Software Utilities

There are several software utilities available that can help remove duplicate emails from Outlook 2011 for Mac. One popular option is the Office-Addins Duplicate Email Remover for Outlook software. This utility has a success rate of around 70% and is easy to use.

Another option is the 'Duplicate Email Remover' software, which quickly removes duplicate emails and unnecessary files from your data items. It seems to work during the 'send and receive mail' process.

Method 3: Move Attachments to a Folder Automatically

If you find yourself constantly deleting attachments from Outlook 2011 for Mac, you may want to consider moving them to a folder automatically instead of deleting them. This can help keep your mailbox organized and prevent duplicate emails from building up in the first place.

To move attachments to a folder automatically, follow these steps:

1. Open Outlook 2011 for Mac and select the email folder that contains the attachments.

2. Click on the 'Tools' menu and select 'Rules and Alerts'.

3. In the 'Rules and Alerts' dialog box, click on the 'New Rule' button.

4. Select 'Move messages to a specific folder' from the rule type dropdown list.

5. Specify the folder you want to move the attachments to and then click on the 'OK' button.

By following these steps, you can automatically move attachments to a folder instead of deleting them, which will help keep your mailbox organized and prevent duplicate emails from building up.

Stopping duplicate emails in Outlook 2011 for Mac is easier than you think! By using one or more of the methods outlined above, you can quickly and easily identify and remove duplicate emails from your mailbox. Remember to always sort your emails by subject, received time, sender, and attachments to make it easier to find the duplicate emails. And if you're not comfortable manually removing the duplicates, consider using software utilities or moving attachments to a folder automatically instead of deleting them.

How to stop duplicate emails in outlook 2011 for mac